Modules

FIN

Finance and accounting

The financial spine of the system: general ledger, payables, receivables, banking and controls on the same record as everything else.

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Because finance sits inside the same system as sales, purchasing, projects and inventory, every transaction arrives in the ledger already coded to its source. There is no export-and-import step, no month-end chase for missing paperwork, and no second version of the truth in a spreadsheet.

Controls are built in rather than bolted on: postings respect the approval workflows you define, periods lock when you close them, and every figure can be traced back to the sales order, purchase, timesheet or asset event that created it.

In the module

General ledger and chart of accounts
Accounts payable and receivable
Bank reconciliation
Budgets and financial controls
Period close and audit trail

Connected across the system: Sales invoices, supplier bills, project costs, asset depreciation and payroll journals all post here without re-keying.

SAL

Sales

Quotes, orders and invoices in one flow, connected straight to finance and inventory.

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The sales module carries a transaction from first quote to settled invoice on a single thread. Convert a quote to an order without re-typing it, invoice from the order without re-typing it again, and watch the receivable appear in finance on its own.

Customer records hold pricing, terms and history in one place, so anyone picking up an account sees exactly what was quoted, ordered, delivered and paid — and what is still outstanding.

In the module

Quotes and proposals
Sales orders
Invoicing and credit notes
Customer records and pricing
Order-to-cash visibility

Connected across the system: Confirmed orders reserve inventory, raise invoices in finance and appear in reporting the moment they are saved.

PUR

Purchasing

Requests, approvals, orders and supplier bills on one auditable thread.

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Purchasing starts with a request and ends with a matched bill — and every step in between is recorded. Requests route to the right approver under your approval workflows, orders issue from approved requests, and receipts confirm what actually arrived.

Three-way matching between order, receipt and bill happens inside the system, so accounts payable only pays for what was ordered and received, and exceptions surface immediately instead of at month end.

In the module

Purchase requests
Approval-routed purchase orders
Goods receipting
Supplier bills and matching
Spend visibility by category

Connected across the system: Approved orders flow to suppliers, receipts update inventory, and matched bills land in accounts payable automatically.

INV

Inventory

Stock on hand, locations and movements reconciled with purchasing and sales.

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Inventory tracks what you hold, where it is and what it is worth — continuously. Every receipt, issue, transfer and adjustment is a recorded movement, so stock on hand is a fact you can trust rather than a number you audit twice a year.

Because the module shares its records with purchasing, sales and finance, stock quantities and stock value never drift apart from the transactions that changed them.

In the module

Items and stock levels
Locations and transfers
Movements and adjustments
Stocktakes
Valuation aligned to finance

Connected across the system: Receipts from purchasing add stock, sales orders reserve and issue it, and valuation stays in step with the ledger.

PRJ

Projects

Plans, budgets, tasks and delivery tracking beside the money they consume.

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Projects live where their costs live. A project in CAQA ERP carries its plan, budget, tasks and milestones alongside the purchases, time and expenses recorded against it, so budget-versus-actual is always current rather than reconstructed.

Delivery and finance stay in the same conversation: a slipping milestone and an overrunning cost line are visible on the same screen, to the same people, at the same time.

In the module

Project plans and phases
Budgets and cost tracking
Tasks and milestones
Time capture
Margin and status reporting

Connected across the system: Project costs draw from purchasing and payroll, time posts to tasks, and margins report against the ledger.

EMP

Employees

Workforce records, roles and reporting lines that drive approvals and access across the system.

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The employees module holds the organisation's working structure: who does what, who reports to whom, and which entity, department and cost centre each person belongs to. That structure is not decorative — it powers how the rest of the system routes work.

When someone changes role or team, the change flows through: their approvals re-route, their access follows their new role, and their costs post to the right place from that day forward.

In the module

Employee records
Roles and positions
Reporting lines and org structure
Leave and availability basics
Links to approval routing

Connected across the system: Reporting lines feed approval workflows, roles shape access, and employee cost centres flow through to finance and projects.

AST

Assets

Registers, allocation, maintenance and lifecycle from purchase to disposal.

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Every asset the organisation owns gets one record for its whole life: acquired through purchasing, registered with its details and warranty, allocated to a person or place, maintained on schedule, depreciated into the ledger and finally disposed of — all on the same thread.

Because the register is connected, it stays true. An asset bought through the purchasing module cannot quietly miss the register, and a disposal cannot quietly keep depreciating.

In the module

Asset registers
Allocation and custody
Maintenance history
Depreciation schedules
Disposal and write-off

Connected across the system: Assets are born from purchasing, depreciate into finance, and their custody follows the employee records they are allocated to.

CTR

Contracts

Terms, renewals and obligations linked to the suppliers and customers they bind.

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The contracts module keeps every agreement — supplier, customer, lease or service — as a live record with its terms, dates, obligations and value, linked to the parties it binds and the transactions it governs.

Renewals stop being surprises: upcoming end dates surface in reporting and to the owners you nominate, with the commercial history alongside so decisions are made with the whole picture.

In the module

Contract records and terms
Key dates and renewals
Obligations and deliverables
Linked suppliers and customers
Value and commitment tracking

Connected across the system: Contracts link to supplier and customer records, drive renewal reminders, and give purchasing and sales their commercial context.

SUP

Suppliers

One record per supplier: bills, orders, performance and contacts on a single thread.

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Everything the organisation does with a supplier hangs off one record: their details and terms, the orders placed with them, the bills they have sent, the contracts that govern the relationship and the notes your team has kept.

That single thread makes questions easy that are usually hard — what do we buy from them, under what terms, how has delivery been, and what are we committed to next year?

In the module

Supplier records and contacts
Purchase and bill history
Performance notes
Terms and banking details
Linked contracts

Connected across the system: Supplier records anchor purchasing, accounts payable and contracts, so every dealing with a supplier shares one history.

REP

Reporting

Live operational and financial reporting drawn from every connected module — not exported spreadsheets.

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Because every module writes to the same record set, reporting is a view, not a project. Financial statements, operational dashboards and cross-module questions draw from live data, and every figure drills down to the source transaction that produced it.

Reports that used to mean gathering exports from separate systems — revenue by entity, spend by supplier, project margin by month — become saved views your team opens, not spreadsheets they rebuild.

In the module

Financial reports
Operational dashboards
Cross-module queries
Saved and scheduled views
Drill-down to source records

Connected across the system: Reporting reads directly from finance, sales, purchasing, inventory, projects and people — one query surface over one record set.

MEN

Multi-entity management

Run many entities, brands or campuses in one system, with consolidated and per-entity views.

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Organisations rarely stay one company. Multi-entity management lets each entity, brand or campus keep its own ledger, settings and boundaries while operating inside one system — with inter-entity transactions recorded properly on both sides.

Leadership sees the group as one consolidated picture; each entity's team sees their own world. Nobody maintains a second system, and nobody consolidates in a spreadsheet.

In the module

Entities and brands
Per-entity ledgers and settings
Inter-entity transactions
Consolidated reporting
Entity-scoped access

Connected across the system: Every module is entity-aware: finance consolidates, approvals respect entity boundaries, and reporting rolls up or drills in.

APW

Approval workflows

Approval routing that mirrors your organisational structure, applied consistently across the system.

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Approval workflows turn your delegation rules into system behaviour. Define who approves what, at which thresholds, in which entity — and the system routes purchase requests, journals, contracts and project changes accordingly, every time.

Delegations, escalations and out-of-office handovers are handled in the workflow, and every approval is recorded with who, when and what changed — an audit trail that writes itself.

In the module

Workflow rules and thresholds
Routing by role and reporting line
Delegation and escalation
Full approval history
Consistent rules across modules

Connected across the system: One set of approval rules governs purchasing, finance, contracts and projects — driven by the structures in the employees module.

Global and Flagship

Education and Training

Career Calling Services

Technology and Creative

Platforms and Products

Insight and Finance

Business Services

Media and Community

AHEG Higher Education

RTO Training

CAQA People

Finance and accounting

In the module

Sales

In the module

Purchasing

In the module

Inventory

In the module

Projects

In the module

Employees

In the module

Assets

In the module

Contracts

In the module

Suppliers

In the module

Reporting

In the module

Multi-entity management

In the module

Approval workflows

In the module

Walk through the modules live

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